Privacy notice

We want to be clear and open about how we use your information.

Who we are

We are the Bonchurch Community Association (BCA), a not-for-profit group run by volunteers to support village life. 

What information we collect

We collect only the minimum personal data needed for a specific purpose. We may ask for your:

  • name

  • address

  • phone number

  • email 

Why we collect this information

We use your information to keep you up to date about things happening in the village, including:

  • local news

  • events and activities

  • volunteering opportunities

  • fundraising for village projects

We do this under “legitimate interests”, meaning it is reasonably necessary to support and run community activities, in ways that people would expect. The BCA is committed to complying with all relevant data protection laws and ensuring any personal data we collect is handled safely and respectfully.

How long we keep your information

We will keep your information until you ask us to remove it, or we believe it is no longer accurate or needed.You can ask us to remove your details at any time. When information is kept for historical or statistical reasons, it will be anonymised to remove any identifying details. 

How we look after your information

  • Your details are kept securely. Digital records will be protected with passwords, and any paper documents will be kept in a locked location.

  • Only authorised volunteers can access them and only as needed to carry out their responsibilities.

  • Your information will only be used for community-related purposes consistent with this notice.

  • We do not sell or pass your data to other organisations. We may use trusted service providers (such as email or messaging platforms like WhatsApp) to help deliver communications. Where this is the case, your data may be processed by these providers in accordance with their own privacy policies. Where you choose to join messaging groups, your phone number may be visible to other members. 

Your rights

You have the right to:

  • Ask what information we hold about you

  • Ask us to correct anything that is wrong

  • Ask us to delete your details

  • Stop receiving messages at any time 

Data Protection

We take data protection seriously. If you have any concerns about how your information is used, you can contact our Data Protection Lead: Penny Cameron Watt here.

You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data.

Contact us

For any questions or to update your details contact us here.